Imagine this scenario: your colleague is working remotely and desperately needs a video clip to finish the presentation she is working on. She can’t access your organization’s server and the file is just too large to email:
You: Don’t fret, trustworthy colleague! I’ll get this video clip to you somehow. I’ll look to the cloud!
Trustworthy Colleague: Oh You! I appreciate it. I really need to view that video to complete my project and continue to excel at our company.
You: I’ll just use my corporate card to pay for a cloud service of my choice. Here’s one. It’s only $125 a month. This is for work purposes so it’s ok. The IT team will magically be made aware that I am using this service so I guess there’s no security concern.
So you use your corporate credit card to purchase a one-off subscription to a cloud-based file hosting service. You load it and send the link along to your trustworthy colleague.
Trustworthy Colleague: Thanks, You. I was able to download the file and complete my project. It’s a winner!
You: It was my pleasure. It’s so easy to pay for cloud services to help us do our jobs!
Trustworthy Colleague: It sure is! I’ll see you in front of the water cooler on Monday. Bye!
You might think this represents the power of cloud applications at their finest, but in reality, scenarios like this occur every day within large enterprises–which can ultimately lead to major unanticipated costs. For example, another department in the organization may have already had a license for a file transfer app. Let’s consider how much money could have been saved if one corporate license for all employees had been purchased, and how much more secure these files would be if IT were able to monitor the process.
Despite the benefits of collaboration and convenience that cloud apps offer, the sheer number of cloud apps coming into the enterprise has left organizations grappling with consumption issues. Organizations need visibility and control over all cloud apps being used throughout the company in order to control spending, reduce risk, and increase productivity.
Check out the below infographic for some interesting stats that will shed a little light on the sometimes misleading convenience of cloud.